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—Image Courtesy of the American-Scandinavian Foundation

Employment Opportunities

The American-Scandinavian Foundation is seeking applicants for the following open positions.

Please note that for all positions you must be eligible to work in the United States.

 

 

The American-Scandinavian Foundation (ASF) does not and shall not discriminate on the basis of race, color, religion, creed, gender, gender expression, age, national origin/ancestry, disability, marital status, sexual orientation, or military status, in any of its activities or operations. Read our full Non-Discrimination Policy here.

Administrative and Program Assistant

The American-Scandinavian Foundation seeks an Administrative and Program Assistant. Duties and responsibilities of the position include, but are not limited to, the following:

Providing support for the President on administrative matters:

  • Drafting and preparing correspondence; drafting speeches and remarks
  • Scheduling meetings and preparing for meetings/visitors. Arranging for in-house luncheons, including set up and liaison with restaurant
  • Assist in travel arrangements for domestic and international business trips
  • Preparing and submitting expense reports and travel expense vouchers
  • General clerical work including maintaining files, taking phone calls and relaying messages, tracking inter- and intra-office mail
  • Facilitating communication between the President and ASF Department Heads

Serving as a liaison with the Foundation’s Board of Trustees:

  • Maintaining permanent records on Board Members, including address lists, biographical information, meeting attendance, and committee membership
  • Coordinating Board and Trustee committee meetings
  • Assisting the Board Secretary in preparing materials for Board meetings
  • Arrange meeting spaces and all logistics associated with meetings

Office Administration:

  • Oversee storage solutions, inventories and ordering of supplies and maintenance of shared spaces
  • Process outgoing mail and overnight packages
  • Serve as liaison with technology consultants, as needed
  • Handle issues with phone system and internet service providers, as necessary
  • Manage office communications including office closures, calendar updates, and other staff information
  • Coordinate orientation for new staff and provide support for all staff needs

Additional responsibilities include:

  • Coordinating selected cultural programs and special events
  • Assisting with inventories and archives

This is a full time position, 35 hours per week

To apply, please email resume with cover letter to hr@amscan.org and put Administrative and Program Assistant in the subject line. No phone calls, please. The American-Scandinavian Foundation is an Equal Opportunity Employer that is committed to building a culturally diverse staff and encourages applications from diverse candidates.

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