Employment Opportunities

The American-Scandinavian Foundation is seeking applicants for the following open positions.

Please note that for all positions you must be eligible to work in the United States.

The American-Scandinavian Foundation (ASF) does not and shall not discriminate on the basis of race, color, religion, creed, gender, gender expression, age, national origin/ancestry, disability, marital status, sexual orientation, or military status, in any of its activities or operations. Read our full Non-Discrimination Policy here.

The American-Scandinavian Foundation seeks an Assistant, Office of the President. Duties and responsibilities of the position include, but are not limited to, the following:

Providing support for the President on administrative matters:

• Drafting and preparing correspondence; drafting speeches and remarks
• Scheduling meetings and preparing for meetings/visitors. Arranging for in-house luncheons, including set up and liaison with restaurant
• Assist in travel arrangements for domestic and international business trips
• Preparing and submitting expense reports and travel expense vouchers
• General clerical work including maintaining files, taking phone calls and relaying messages, tracking inter- and intra-office mail
• Facilitating communication between the President and ASF Department Heads

Serving as a liaison with the Foundation’s Board of Trustees:

• Maintaining permanent records on Board Members, including address lists, biographical information, meeting attendance, and committee membership
• Coordinating Board and Trustee committee meetings
• Assisting the Board Secretary in preparing materials for Board meetings
• Arrange meeting spaces and all logistics associated with meetings

Office Administration:

• Oversee storage solutions, inventories and ordering of supplies and maintenance of shared spaces
• Process outgoing mail and overnight packages
• Serve as liaison with technology consultants, as needed
• Handle issues with phone system and internet service providers, as necessary
• Manage office communications including office closures, calendar updates, and other staff information
• Coordinate orientation for new staff and provide support for all staff needs

Additional responsibilities include:

• Coordinating selected cultural programs and special events
• Assisting with inventories and archives

This is a full time position, 35 hours per week

To apply, please email resume with cover letter to hr@amscan.org and put Administrative and Program Assistant in the subject line. No phone calls, please. The American-Scandinavian Foundation is an Equal Opportunity Employer that is committed to building a culturally diverse staff and encourages applications from diverse candidates.